Legal Secretary

Minimum requirements for employment are:

  • At least three years legal secretarial, legal assistant, or paralegal experience, a substantial part of which must be in litigation or appeals.
  • Working knowledge of civil and appellate procedure, including discovery.
  • Excellent written and oral English communication skills.
  • Proficient in Windows, Word, Excel and Adobe Acrobat.
  • Acceptable employment references.

Preference given to applicants:

  • with a college degree or certificate of completion from an accredited paralegal course.
  • Familiar with Native American communities and their legal status.

2. Responsibilities

(a) Reports to the Directing Attorney of the office.

(b) Manages documents, including word processing, copying, and proofreading and finalizing of draft discovery, correspondence, and pleadings in federal, state, and tribal courts.

(c) Prepares and maintains paper and electronic client files.

(d) Operates personal computer, copier, and other office equipment.

(e) Drafts basic pleadings, discovery requests and correspondence.

(f) Maintains calendaring system for litigation and other significant deadlines

(g) Reviews, summarizes, and organizes discovery materials and deposition and trial exhibits.

(h) Development or procurement of document management systems and practices; coordination with electronic discovery contractors.

(i) Conducts online and some other factual investigation.

(j) Checks citations in briefs and performs basic legal research.

(k) Keeps accurate records of time spent on work chargeable to clients.

(l) Pursues opportunities for efficiencies and cost savings in the firm’s legal practice.

(m) Maintains high ethical and professional standards.

(n) Maintains effective and respectful relationships with clients, opposing parties, staff, and others.

(o) Seeks to continuously improve skills and knowledge through continuing education and work with firm attorneys.

(p) Substitutes as needed and appropriate for the Office Manager/Business Assistant, including:

  1. Mail, telephone, and reception
  2. Purchasing and vendor relations.
  3. Client invoicing and receipts.

(q) Other duties as assigned.